Tax Receipt
A tax receipt is a written document from a nonprofit to a donor confirming a charitable contribution, providing the information needed for the donor to claim a tax deduction.
A tax receipt (also called a donation receipt) is a written acknowledgment from a nonprofit organization confirming a donor's charitable contribution. It provides the documentation donors need to claim a tax deduction on their federal tax return.
Why It Matters for Fundraising
Issuing prompt, accurate tax receipts is both a legal requirement and a stewardship opportunity. The receipt is often the first communication a donor receives after giving — make it warm, personal, and mission-connected, not just a cold transaction record. Organizations that use receipts as a stewardship touchpoint (including impact information or a heartfelt thank-you) set the tone for a lasting relationship.
What to Include
IRS requirements for receipts covering gifts of $250+ include the nonprofit's legal name, the date of the contribution, the amount (for cash) or description (for property), a statement of whether goods or services were provided in exchange, and a description of any goods or services provided. Send receipts promptly — ideally within 48 hours of the gift and always before January 31 for year-end tax filing.